Privacy Policy

The purpose of this Privacy Policy is to provide an individual (data subject) with information about how personal data is collected, used and stored.

Personal data means any information that identifies a person or can reasonably be used to identify a person (hereinafter — “Personal Data”).

The controller of the Personal Data is limited liability company “BALTIC CHOIR ASSOCIATION”, registration number: 40103966297, legal address: Hāpsalas street 1, k/1 –28, Riga, LV-1005. Contact information for the International Baltic Sea Choir Competition in matters related to the processing of personal data:

We take the appropriate measures to keep your Personal Data safe and to process it in accordance with this Privacy Policy and current regulations in the field of privacy and data protection, including The Law on the Protection of Personal Data, Regulation 2016/679 of the European Parliament and the Council (27 April 2016) on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.

This Privacy Policy applies to the processing of personal data, regardless of the form in which they are submitted and processed.

By using our website and submitting your Personal Data to us, you agree to this Privacy Policy and confirm that you have read and understood its terms, as well as agree to our processing of your Personal Data.

This Privacy Policy may be updated and changed by posting the updated version on the website.

Purposes of data processing

  1. Personal Data is processed to register participants, ensure participation in the contest, ensure communication, respond to requests and questions, provide support, gather data on the use of the website, improve and eliminate shortcomings, as well as for commercial and marketing purposes.
  2. Processing of Personal Data is carried out on the basis of the Data Subject’s consent to ensure the running of the competition and on the basis of our legitimate interests.
  3. Processing of Personal Data is limited to the necessary extent to achieve the specific purpose of data processing. Access to Personal Data will be limited, providing it only to the personnel who need it to fulfil their professional obligations to you.
  4. We collect information and process your Personal Data to ensure your participation in the competition. If you do not provide us with the necessary information about your Personal Data, we will not be able to provide you with the appropriate service.
  5. In order to ensure the quality of the competition, we can authorize our partners to perform certain services, such as taking photos of events, preparing invoices and other information, etc. When performing these tasks, partners process Personal Data to the extent necessary to perform these activities.
  6. If you agree to receive news, we will use the information provided to send news messages. Personal Data will be used for this purpose until we receive information about not wanting to receive such messages in the future.
  7. We use cookies to obtain information about how our website is used. Cookies enable the technical functionality of the website. The obtained information does not contain data that would allow you to be identified as an individual. For more information about cookies, see the Cookie Policy.

Duration of data storage

  1. Personal Data is stored until the relevant processing purpose is achieved or until you withdraw your consent, if your Personal Data is processed on the basis your consent.
    A longer period of storage of Personal Data is permissible and may be applied to meet legal requirements for the minimum period of storage of documents or information in order to protect our or third parties’ legitimate interests.
  2. Personal data submitted in registration forms are stored for 1 year.
  3. After the Personal Data storage period expires, we securely delete all of your Personal Data or make it inaccessible or unidentifiable.

Scope of data

When registering, we collect the following data from you:

  • personal information (first name, last name);
  • contact information (e-mail, phone number);
  • paypment information if you make a non-cash payment (card type, number and expiration date);
  • other information necessary to ensure operations.

Transfer of Personal Data to third parties

  1. To ensure the running of the competition, Personal Data may be transferred to third parties who provide services to us, for example, make reservations, to the extent that Personal Data is necessary for the fulfillment of contractual obligations.
  2. Personal Data may be transferred to our affiliated individuals/companies who serve and ensure the running of the competition.
  3. These companies are not entitled to use your Personal Data for any other purposes.
  4. In the cases and procedures established by law, your Personal Data may be transferred to competent state or local government institutions or law enforcement authorities at their request, as well as to defend our rights and legal interests.

Data subject rights

You may at any time exercise the following statutory rights to affect the processing of your Personal Data:

  • Right to access your data: You have the right to request access to all of your data, as well as to receive copies of your Personal Data in a format of your choice.
  • Right to correct inaccurate data:  If you notice that we have inaccurate information containing your Personal Data, you have the right to request that we make corrections to the inaccurate or incomplete Personal Data.
  • The right to be forgotten: You can request that Personal Data be deleted if it is no longer necessary for the purpose of its collection, or if you believe that its processing is unlawful, or if it needs to be deleted in order for us to comply with legal requirements.
  • Right to restrict processing: You have the right to request the restriction of the processing of your Personal Data if you maintain that your Personal Data held by us is inaccurate; if you believe that the processing of your Personal Data is illegal; if you believe that we do not need your Personal Data, but you need it to exercise or defend your legal claims; if the right to data protection is more important than our legitimate interests.
  • Right to receive information: You have the right to receive information if the Personal Data has been disclosed to third parties, if corrections have been made to the Personal Data, they have been deleted or the processing of the Personal Data has been restricted.
  • Right to data portability: If Personal Data is processed automatically based on your consent or a contract with us, you can request that we provide it to you in a structured, widely used and machine-readable format, as well as request that the Personal Data be sent to another controller. However, please note that you have the right to send Personal Data to another controller if this is technically possible.
  • Right to object: You have the right to object to certain processing of Personal Data (for example, processing for marketing purposes).
  • Right to withdraw your consent: If the processing of Personal Data is based on your consent, you have the right to withdraw it at any time by contacting us.
  • Opting out of receiving marketing information: You also have the right to refuse to communicate with us regarding information that we consider to be of interest to you. You can exercise these rights at any time by contacting us.

If you have any questions about the actions taken in the processing of Personal Data or if you have any complaints about the processing of Personal Data or want to know more, please contact us using the contact information found on the website or in this Privacy Policy.

If you are not satisfied with our answers and fail to find a solution to the problem, you have the right to contact the State Data Inspectorate if you believe that your Personal Data is being processed incorrectly or your rights as a data subject have been violated. For information and sample application please see